EM
Elena MarinovaSales team lead
Sales · Sofia- Employment contractSigned
- Contract amendmentAwaiting signature
- Reference letterCreated from template
- Asset listSigned
- + New document from template
Digital employee files
Digital employee files that are also an HR system
Every employee's documents, data and history in one place. Create documents from templates and send them for e-signature in one click.
What is a digital employee file?
An employee file (personnel file) is the folder every employer keeps for each employee: the employment contract, amendments, orders, reference letters and other documents. Bulgarian law allows these documents to be created and stored electronically, provided the system meets certain requirements. PROFILE.GURU goes beyond the archive: the file also holds the profile, compensation, assets, training and reviews.
- 1
Everything about an employee in one profile
The file is more than a folder of documents.
- Employment details.
- Compensation, bonuses and benefits.
- Knowledge, training and certificates.
- Unlimited documents.
- 2
Template documents, signed electronically
Contracts, reference letters and other documents are created from the profile data.
- Templates for your documents.
- Sent for e-signature in one click through DigiSign.
- With DigiSign, documents are signed with a qualified signature, a cloud qualified signature or on a tablet.
- The signed document stays in the employee's file.
- 3
Access only to what is needed
Sensitive data stays protected.
- The administrator sets access to the sections and fields of the file.
- Employees see and update their own profile.
- Managers see their team's profiles.
- Data in the EU and certified security (ISO/IEC 27001).
Comparison
Paper files or PROFILE.GURU
| Paper and Excel | PROFILE.GURU | |
|---|---|---|
| Documents | Printed, signed by hand and kept in binders | Created from templates and sent for e-signature through DigiSign |
| Access | Whoever holds the cabinet key | Everyone sees only the sections and fields opened to them |
| Structure | An org chart drawn by hand | An org chart generated from the profiles |
| Certificates | Expire unnoticed | The system tracks their validity |
| Reports | Pieced together from several files | Ready-made and custom reports with export to Excel |
| Remote work | Documents travel by courier | The file is available anywhere, at any time |
Frequently asked questions
All questions →What is the difference between digital employee files and an HR system?
Digital employee file systems mainly create and store documents. An HR system covers all work with people: profiles, organisational structure, training, reviews, compensation and assets. PROFILE.GURU is an HR system in which the digital employee file is one of the parts.
Can documents be signed electronically?
Yes. Documents created from templates are sent for e-signature in one click through the integration with DigiSign.
Who can see the data in a file?
The administrator decides which sections and fields each person can access. Employees see and update their own profile, managers see their team's profiles and HR can access all files.
Can we move our data from Excel or our current system?
Yes. Importing profile data is included in the price.
Get your employee files in order, without paper.
14 days free, no commitment. Or let us show you the system live.
or request a demo →